Project Coordinator

Zentive is a forward-thinking MICE events company committed to creating exciting events that benefit both people and the planet. At Zentive, we have a visionary approach that sets us apart from traditional event organisers and our unwavering commitment to innovation and sustainability makes us a leader in the industry.

Project Coordinator

We are looking for a project coordinator to join our growing events agency.

You must be based in the UK, and have the ability to travel freely within the UK, mainland Europe, and overseas.

Salary: £26,000 - £30,000 plus a range of benefits
Contract Type: Full-time, hybrid, permanent
Location: London office, flexible and remote working available

Your key responsibilities will include (but are not limited to):

Supporting all aspects of the event from the initial venue source and cost negotiations to registration form creation and supplier liaison.
Professional communication and management of delegates attending client events.
Creation of event proposals to a professional standard using templates provided.
Production and implementation of event specific project plans.
Coordination of registration/flights/travel logistics for events.
Support the team with event registration websites, app builds and technological aspects of events.
Managing hotel liaison regarding meeting requirements and specifications to meet/exceed client expectations.
Foster strong client relationships by delivering exceptional service and exceeding expectations.
Collaborate with clients to define event objectives, themes, and desired outcomes.
Liaising with preferred suppliers to assist with ground transfer requirements and production elements such as AV/translation.
Creation of onsite files/documents/stationery for the client.
Attending weekly conference calls with the client to provide progress updates and highlight upcoming action points.

As with any portfolio of events, there is potential for onsite delegate and logistical management should this be requested by the client. This will be discussed on an event-by-event basis.

What do you bring to the table?

A strong work ethic, great attention to detail.
Excellent time management skills with the ability to work to tight deadlines.
Ability to work in a fast-paced environment and manage multiple projects and stakeholders simultaneously.
Excellent communication skills with all stakeholder levels as well as external vendors.
Experience of event registration processes and logistical management.
A desire to organise successful events with a sustainable approach.
A strong understanding of venue sourcing in the UK (specifically London) and cost negotiation.
Knowledge of cvent is preferred.
Have at least one years’ experience working within a similar role, preferably within an agency setting.

Want to express your interest?

Please send your CV and any supporting documents to careers@zentiveagency.com.

Make sure to include any upcoming holidays.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.